Terms and Conditions

DigiLive Events (‘DLE’) is dedicated to safeguarding and respecting your privacy. This policy, along with any associated documents, outlines how any personal data collected from you or provided by you will be processed. Please read the following carefully to understand our approach to handling your personal data and how we will manage it.

The website https://digiliveevents.com/ is owned and managed by DLE.

Information We May Collect From You

We may gather personal information from you through various channels, including:

• Communication via phone, email, online, or print for information about our services

• Recruitment and employment purposes

• Requests for publications, marketing materials, or information about our services, topics, and events

• Event registrations

• Enquiries and comments you make by contacting us

• Correspondence records if you have contacted us

• Health-related data

• Work-related contact information such as email address and phone number

• Job title

• Interests

• Website visit details

• Multimedia files like photographs and video footage

• Information about service user experiences

• Any other information provided when registering to attend an event We may also collect information about you from third-party sources to facilitate corporate relationship building. Some credible sources include Google (public domain search), Companies House, LinkedIn, Lusha, and other licensed corporate databases. We are committed to respecting your privacy and ensure that contacting you is based on our Legitimate Interest or Consent, while respecting your rights as a Data Subject.

Sharing Your Data

By agreeing to our contract terms, you consent to the sharing of your business contact information, including job role and title, with our sponsors before, during, or after events to facilitate networking. This aligns with our core vision and purpose of fostering professional connections.

There may be instances where we are required to report to our partners, regulators, or other relevant bodies on how we have utilized our funds/budgets. In such cases, we will report your information either in aggregated or anonymous form.

Where We Store Your Personal Data

The data we collect from you may be transferred to and stored at our servers in the UK. It may also be processed by individuals operating in the EEA who work for us or organizations we have contracted. If we transfer your personal data outside the EEA, we will take steps to ensure that the recipient implements appropriate measures to protect your information.

Purposes of Information Use

We will process your personal data, in accordance with applicable data protection laws and regulations, for the following purposes:

• Providing the services you have requested

• Compliance with applicable laws and regulations

• Administrative purposes

• Assessing enquiries

• Providing information about us and our services If you no longer wish to receive information about us and our services, please contact us at privacy@digiliveevents.com.

Data Retention Period

We retain the personal data processed by us for as long as necessary for the purpose(s) for which it was collected, as required by applicable law or regulation. Additionally, personal data may be securely archived with restricted access and other appropriate safeguards where continued retention is necessary.

Disclosure of Your Information

We may disclose your personal information to third parties if required to comply with any legal obligation, enforce or apply any agreements, or protect the rights, property, or safety of DLE or others. This includes exchanging information with other organizations for purposes of safeguarding or compliance with statutory regulations.

Your Rights

You have the right to request that we do not process your personal data for marketing purposes. We will usually inform you before collecting your data if we intend to use it for such purposes or disclose it to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data or by opting out of marketing communications. Additionally, you can request a copy of the data we hold about you in soft or hard copy format, sent to your preferred location. You may also request us to delete any information we hold on you, provided there are no outstanding legal/contractual obligations requiring retention of such data. If your details have changed but you wish to stay in touch with us, please inform us, and we will promptly update your details. You can exercise your rights at any time by contacting us at privacy@digiliveevents.com. We reserve the right to verify your identification before processing your queries.

IP Addresses

DLE may collect information about your computer, including your IP address, operating system, and browser type, for system administration. This data is statistical and does not identify individuals.

Changes to Our Privacy Policy

This privacy policy was last updated on 15th August 2023. DLE reserves the right to amend this policy from time to time, with such variations becoming effective upon posting on the website. Your continued use of the website or submission of personal information will signify your acceptance of the changes.

Contact Information

For questions, comments, or requests regarding this privacy policy, please contact us at privacy@digiliveevents.com.

We hope that you won’t ever need to, but if you wish to complain about our use of personal data, please email the details of your complaint to dataprotection@digiliveevents.com, addressed to our Controller. We will investigate and respond to any complaints received.

You also have the right to lodge a complaint with the UK data protection regulator, the Information Commissioner’s Office (“ICO”). For further information on your rights and how to lodge a complaint with the ICO, please refer to the ICO website at https://ico.org.uk/concerns.

For further information about DLE and how we manage your personal data, please visit our ‘Contact us’ page, where you can contact our individual departments and centres and inquire about their Fair Processing Notices/Privacy Statements.